THE GENERAL SECRETARY

PUBLISHER and DISTRIBUTOR FOR THE CME CHURCH

DAILY, WEEKLY, QUARTERLY, ANNUAL WORK JOURNAL

 

I. SUNDAY SCHOOL LITERATURE

The Discovery Adult Large Print, Adult students, Adult teachers, Discovery Youth student, and youth teacher manuscripts are secured three (3) months prior to each quarter

from adult writers, junior writers and youth writers by the General Secretary. All manuscripts are incorporated into the CME Church Sunday School curriculum (uniform series). All Sunday School diskettes are forwarded to desktop publishing technicians for output of laser prints, manuscripts are forward to the Editor of Discovery Sunday School uniform series for editing purposes. After manuscripts are edited, they are returned by the Editor to General Secretary for proofing; after proofing manuscripts, blue lines are created and returned to editor for any corrections. Blue lines are returned to the General Secretary/Publisher for further proofing; after proofing, blue lines are then released to desktop publishing technicians for final processing. Blue-lines are released to in- house graphic department for film processing; Films are then plated to press for printing violet plates. The cover rough designs produced by the General Secretary/Publisher are submitted to professional graphic artists for production of preliminary Sunday School Discovery Color Covers. The designs are re-submitted to General Secretary/Publisher for color matching purposes, inside [ color] covers are submitted to General Secretary/Publisher for approval, after adjustments and change notation, covers are returned to graphic artist for production of laser prints and for review by General Secretary !Publisher; after printing manuscripts and covers are transported to the bindery for processing into individual books [VIA department trucks].

One month prior to each quarter shipping preparation by staff commences, computerized standing orders are processed, each order is checked and carefully packaged by staff in secure shipping containers. All orders are shipped daily by staff VIA United Parcel (UPS) Service, Federal Express ground service and postal service for distribution, i.e. all accounts without physical address are shipped by postal service.

The department provides printing graphic layouts and in-house binding for the following pamphlets: Sunday School Report pads, Sunday School Record Book, Quarterly Conference Record Book and Presiding Elder Record book, etc.

 

II. THE CHRISTIAN INDEX

The Christian Index manuscripts are received monthly from the Editor, manuscripts are copied, all pictures are numbered as outlined by the Editor, front and outside back cover are then produced by outside graphics artist; manuscripts are normally delivered to graphics entity for processing/scanning. The processed Christian Index manuscripts are returned to General Secretary /Publisher for review and approval; laser print manuscripts of all color plates in the Christian Index are processed and returned to the General Secretary /publisher for review. After approval, blue lines and films are produced; films are plated for press run on coated stock and 70 pounds offset stock. All paper supplies are purchased by the General Secretary through bids received from paper mills throughout the Southeast. After printing the Christian Index is transported to the bindery for processing into individual units; after binding of the Christian Index, the units are delivered to our contract shipping agent, for bar coding and sorting; computerize mailing disks are then released to outside shipping agent (s), for preparing postal routing and delivery to postal distribution; shipping charges are submitted to the General Secretary/Publisher for payment monthly.

The department maintains a circulation file of the Christian Index subscribers (files updated daily), all address changes (postal service) are updated daily by the department Christian Index Circulation Manager.

 

III. THE MISSIONARY MESSENGER

The Department of Publication Services receives manuscript from the Editor of The Missionary Messenger monthly for preparation and printing. Outside covers are produced by contracted graphic artists; manuscripts are delivered to graphic artists for color processing; the processed Missionary Messenger manuscript is returned to the General Secretary/Publisher for review; laser prints of all color materials in the Missionary Messenger are made and returned to the publisher for review. Upon approval blue lines and films are produced; film are plated for press run on coated stock; After printing, The Missionary Messenger is delivered to the bindery for processing into individual units; After binding, the Messenger units are delivered to our contract shipping agent for bar coding and sorting; computerized mailing disks are submitted to outside shipping system agents to prepare postal routing and delivery for postal service distribution.

 

IV. PERIODICALS REGULATIONS, AND

SHIPPING ACCOUNT REGULATIONS USPS

Each unit of The Christian Index and The Missionary Messenger are shipped under periodicals postal rates. The Christian Index and The Missionary Messenger has an assigned USPS Code for shipping purposes. All shipping regulations required by the U. S. Postal Service are published in the inside cover of each periodical. i.e. copyright notice, type of postage paid, address changes, address of publisher, name of publisher and editors of The Missionary Messenger and The Christian Index.

Each periodical must maintain a separate postal account, the department maintains postal accounts for The Christian Index, The Missionary Messenger and Sunday School Literature in Memphis, Tennessee. Each account must have an escrow fund balance sufficient for shipping at least two (2) months of periodicals, [shipping charges are debited by U. S. Postal Service at time of shipment], shipping forms (3541) must be provided to the U. S. Postal Service monthly by the publisher. Circulation forms 3526 must be submitted to the post office annually, listing ownership, management and circulation, each form must include total circulation for the year, and must be published annually in The Christian Index and The Missionary Messenger, computerized printouts of The Index and The Missionary Messenger subscribers [postage Statement-Periodicals- form 3526-Periodical USPS number] must be submitted to the US Postal Service department.

Postage expenditures for The Christian Index, The Missionary Messenger, and Sunday School literature averages $125,00.00 - $150,000.00 annually.

 

V. DEPARTMENT OF PUBLICATION SERVICES ACCOUNTING

All accounts are posted daily by the accounting department to assure department accounts are properly posted. Copies of literature orders and payments reviewed by the General Secretary daily. All Christian Index subscribers address changes are corrected daily, copies of subscriptions and payments are provided daily to the Secretary for review. Computerized General Ledger of all sales and orders are provided to the General Secretary for review on a weekly basis, backup of all operations activities recorded and secured. (Zip disks).

All payroll taxes are remitted to Internal Revenue Service for bi-weekly payrolls 941 tax form reviewed by the General Secretary and department CPA before submission the Internal Revenue Services.

 

VI. PRINTING EQUIPMENTS

All printing presses for maintenance purposes and production counting purposes reviewed by the General Secretary after each major press run. All paper products purchase from paper houses are inventoried by press staff for accuracy of invoices before payments.

 

VII. THE GENERAL CHURCH NATIONAL MEETINGS

The Department of Publication Services produces press runs for the Christian Methodist Episcopal Church Convocation; Agenda book, The Service of Holy Communion, Schedule of Annual Spring meeting of the College of Bishops General Connectional Board Agenda Book, The Service of Holy Communion, and The Divine Worship for the Installation of Chairman of the College of Bishops; General Conference Resolutions and Proposals book (Mailed to the delegates and alternate delegates), General Conference Agenda program, College of Bishops reports to the General Conference, General Officers reports to the General Conference, The Service of Holy Communion, all programs including services of installations and miscellaneous printed materials.

The department produces The Discipline of the Christian Methodist Episcopal Church [After each General Conference], Minutes of the General Conference in co-operation with The Compilation Committee. The department is responsible for publishing the Hymnal of the Christian Methodist Episcopal Church, the Book of Ritual and the History of the CME Church, etc. The department is responsible for the exhibits (vendors) at each national meeting.

 

VIII. BOOK PUBLISHING

The department books publishing process consist of reviewing manuscripts, typesetting, copyrights, Library of Congress catalog number, manuscript editing and cover design. One of the most important factors in book publishing is funding the cost of printing and distributing the finish product. The General Secretary normally negotiates the financing of a proposed book with a potential author prior to the publishing process.